Cologne: 24.–27.10.2023 #aquanale

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Exhibitor checklist

We want to make sure that your participation as an aquanale exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird

    28.02.2021 | 11:59 PM

    By registering on or before 28th February 2021, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

    To the application forms
  • Stand space

    Layout planning begins

    01.03.2021 | 10:00 AM

    Start of hall allocation.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

  • Stand space

    Mailing of stand confirmations

    16.03.2021 | 9:00 AM

    Starting about mid March 2021 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

  • Services

    Mailing of Service Shop log-in data

    12.04.2021 | 9:00 AM

    Starting April 2021 Service Shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the Service Shop.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    To the Service Shop
  • Orders

    Reservation hotel room

    16.07.2021 | 5:00 PM

    Book your hotel room(s) easily online.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    To the reservation of hotel room
  • Invoice

    Mailing of participation invoice

    03.08.2021 | 10:00 AM

    You will receive the invoice for the participation fee including stand area rental starting around August 2021. Invoice amounts are payable immediately upon receipt of the invoice.

    The free of charge exhibitor and work passes will be at your disposal after the invoice for the participation costs have been sent.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

  • Services

    Deadline 23.08.2021 for ordering in the Service Shop

    23.08.2021 | 5:00 PM

    Place your order through the Service Shop!

    - Deadline for ordering Exhaust vent/compressed air installation*
    - Deadline for ordering Suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    To the Servcie Shop
  • Stand construction

    eSlot booking for you to access the Koelnmesse trade fair

    24.08.2021 | 8:00 AM

    The eSlot booking is obligatory for you to access the Koelnmesse trade fair grounds during set-up and dismantling. Bookings in the eSlot portal will be available to you from 24.08.2021.

    Please note: Allocation is subject to availability.

    To the eSlot booking
  • Advertising materials

    Editorial and advertising deadline for the Media Package

    03.09.2021 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    To the Media shop
  • Stand space

    Registration of additionally represented companies

    03.09.2021 | 5:00 PM

    Deadline for the registration of additionally represented companies*.! Form 1.21 is available in the download area.

    *Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

    To the download area
  • Stand space

    Registration of co-exhibitors

    03.09.2021 | 5:00 PM

    Deadline for the registration of co-exhibitors*! Form 1.20 is available in the download area.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

    To the download area
  • Advertising materials

    Order advertising materials

    03.09.2021 | 5:00 PM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    To the Media Shop
  • Services

    Deadline for ordering fire protection

    20.09.2021 | 5:00 PM

    Place your order through the Service Shop.

    It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    To the Service Shop
  • Services

    Deadline 20.09.2021 for ordering in the Service Shop

    20.09.2021 | 5:00 PM

    Place your order through the Service Shop:

    - Deadline for ordering advertising space
    - Deadline for ordering room rental (office and conference rooms)
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    To the Service Shop
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    04.10.2021 | 5:00 PM

    Place your order through the Service Shopl.

    Please note: The order is also possible at a later time. Allocation is subject to availability.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    To the Service Shop
  • Trade Fair

    GEMA registration deadline

    11.10.2021 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA Bezirksdirektion Stuttgart
    Key Account Management Messe

    Herdweg 63, 70174 Stuttgart
    Tel. +49 711 2252-794
    Fax +49 711 2252-800
    e-mail
    www.gema.de/messen

  • Services

    Deadline for ordering conference and office catering

    12.10.2021 | 5:00 PM

    Order via webshop of Aramark Restauration.

    Aramark Restaurations GmbH
    Deutz-Mülheimer Strasse 109
    51063 Köln
    Tel. +49 221 284-8584
    e-mail
    To the website

    To the Aramark webshop
  • Services

    Deadline 15.10.2021 for ordering in the Service Shop

    15.10.2021 | 5:00 PM

    Place your order through the Service Shop!

    - Deadline for press compartments
    - Deadline for ordering Room rental (office and conference rooms)
    - Deadline for ordering furniture rental
    - Deadline for plant rental and sale
    - Deadline for ordering Audio/Video/PC equipment rental
    - Deadline for Light, video and sound systems
    - Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff
    - Deadline for material impregnation

    Service-Shop Hotline
    Telefon +49 221 821–3500
    E-Mail

    To the Service Shop
  • Stand construction

    Start of construction period

    20.10.2021 | 6:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Information for stand constructors
  • Stand construction

    End of construction period

    25.10.2021 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Information for stand constructors
  • Trade Fair

    Start of the fair

    26.10.2021 | 9:00 AM

    This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail

    To the opening times
  • Trade Fair

    End of the fair

    29.10.2021 | 4:00 PM

    This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    To the opening times
  • Stand construction

    Start of dismantling

    29.10.2021 | 4:00 PM

    Trucks will be permitted to enter from: 6:00 p.m.

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 29 October 2021. Koelnmesse has the right to impose a contract penalty of up to Euro 5,000.00 for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Information for stand constructors
  • Stand construction

    End of dismantling

    01.11.2021 | 2:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Information for stand constructors
  • Invoice

    Mailing final invoice for services

    08.11.2021 | 9:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event.

    For exhibitors that did not take part in the previous event, the down payment amounts to 24.00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.

    Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Sales

    Verena Blank
    Sales Manager
    Tel. +49 221 821-3732
    Fax +49 221 821-2565
    e-mail