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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an aquanale exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird
31.01.2023 | 11:59 PM
By registering on or before 31 January 2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Verena Blank
Download calendar entry To the Online Application
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand space
Layout planning begins
01.03.2023 | 9:00 AM
Layout planning begins
Sales
Verena Blank
Download calendar entry
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand space
Mailing of stand confirmations
14.03.2023 | 9:00 AM
Starting miod-March 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Exhibitor Support
Download calendar entry
Tel. +49 221 821-3575
Fax +49 221 821-3922
e-mail -
Services
Mailing of Service Shop log-in data
03.04.2023 | 9:00 AM
Starting April 2023 Service Shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the Service Shop.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Service Shop
Tel. +49 221 821-3666
e-mail -
Orders
Hotel room reservations
14.07.2023 | 5:00 PM
Book your hotel accomodation for aquanale 2023 here.
Hotel and Travel Services
Download calendar entry To the reservation of hotel room
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
07.08.2023 | 10:00 AM
You will receive the invoice for the participation fee including stand area rental starting around August 2023. Invoice amounts are payable immediately upon receipt of the invoice.
The free of charge exhibitor and work passes will be at your disposal after the invoice for the participation costs have been sent.
Sales
Verena Blank
Download calendar entry
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Services
Deadline 21.08.2023 for ordering in the Service Shop
21.08.2023 | 5:00 PM
Place your order through the Service Shop!
- Deadline for ordering Exhaust vent/compressed air installation*
- Deadline for ordering Suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the Servcie Shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
eSlot booking for you to access the Koelnmesse trade fair
22.08.2023 | 8:00 AM
The eSlot booking is obligatory for you to access the Koelnmesse trade fair grounds during set-up and dismantling. Bookings in the eSlot portal will be available to you from 24.08.2021.
Please note: Allocation is subject to availability.
To the eSlot booking -
Advertising materials
Order advertising materials
01.09.2023 | 5:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Stand space
Registration of additionally represented companies
01.09.2023 | 5:00 PM
Deadline for the registration of additionally represented companies*.
*Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.
For the registration of additionally represented companies please click below.
Sales
Verena Blank
Download calendar entry To the Online Application
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand space
Registration of co-exhibitors
01.09.2023 | 5:00 PM
Deadline for the registration of co-exhibitors*!
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
For co-exhibitor application please click below.
Sales
Verena Blank
Download calendar entry To the download area
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Advertising materials
Editorial and advertising deadline for the Media Package
01.09.2023 | 5:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service.
Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media shop
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 18.09.2023 for ordering in the Service Shop
18.09.2023 | 5:00 PM
Place your order through the Service Shop:
- Deadline for ordering advertising space
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the Service Shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
18.09.2023 | 5:00 PM
Place your order through the Service Shop.
It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the Service Shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
02.10.2023 | 5:00 PM
Place your order through the Service Shopl.
Please note: The order is also possible at a later time. Allocation is subject to availability.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry To the Service Shop
Tel. +49 221 821-3588
e-mail -
Trade Fair
GEMA registration deadline
09.10.2023 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Services
Deadline for ordering conference and office catering
10.10.2023 | 5:00 PM
Order via webshop of Aramark Restauration.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Services
Deadline 15.10.2021 for ordering in the Service Shop
13.10.2023 | 5:00 PM
Place your order through the Service Shop!
- Deadline for ordering Room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering Audio/Video/PC equipment rental
- Deadline for Light, video and sound systems
- Deadline for ordering Hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the Service Shop
Telefon +49 221 821–3500
E-Mail -
Stand construction
Start of construction period
18.10.2023 | 6:00 AM
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Stand construction
End of construction period
23.10.2023 | 6:00 PM
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Trade Fair
Start of the fair
24.10.2023 | 9:00 AM
This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.
Sales
Verena Blank
Download calendar entry To the opening times
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand construction
Start of dismantling
27.10.2023 | 4:00 PM
Trucks will be permitted to enter from: 6:00 p.m.
The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 27 October 2023. Koelnmesse has the right to impose a contract penalty of up to Euro 5,000.00 for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-3588
e-mail -
Trade Fair
End of the fair
27.10.2023 | 4:00 PM
This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.
Site Security/Logistics
Roman Gersch
Download calendar entry To the opening times
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Stand construction
End of dismantling
30.10.2023 | 2:00 PM
Please observe the traffic guidelines.
Site Security/Logistics
Roman Gersch
Download calendar entry Information for stand constructors
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Invoice
Mailing final invoice for services
15.11.2023 | 9:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event.
For exhibitors that did not take part in the previous event, the down payment amounts to 24.00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.
Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Sales
Verena Blank
Download calendar entry
Sales Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail