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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an aquanale exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
31.01.2025 | 6:00 PM
By registering on or before 31st January 2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Sales
Verena Blank
Download calendar entry To the application forms
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand space
Layout planning begins
03.03.2025 | 9:00 AM
Layout planning begins
Sales
Verena Blank
Download calendar entry
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand space
Mailing of stand confirmations
17.03.2025 | 9:00 AM
Starting mid-March 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Verena Blank
Download calendar entry
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Orders
Hotel room reservations
14.07.2025 | 5:00 PM
Book your hotel accomodation for aquanale 2025 here.
Hotel and Travel Services
Download calendar entry To the reservation of hotel room
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
11.08.2025 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental starting around August 2025. Invoice amounts are payable immediately upon receipt of the invoice.
Service team Koelnmesse
Download calendar entry
Tel. +49 221 821-3941
e-mail -
Advertising materials
Order advertising materials
25.08.2025 | 5:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the media shop
Tel. +49 201 365 47-254
e-mail -
Services
Early bird price until 27.08.2025 for ordering in the service-shop
27.08.2025 | 11:59 PM
Place order in the service shop
- exhaust vent and compressed air installation
- suspensions (from the hall celling)
It is possible to make a reservation at a later point in time for an additional charge."
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Advertising materials
Editorial and advertising deadline for the Media Package
28.08.2025 | 5:00 PM
All main and co-exhibitors are obliged to order the Marketing Package. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the media shop
Tel. +49 201 365 47-254
e-mail -
Stand space
Registration of co-exhibitors
01.09.2025 | 5:00 PM
Co-exhibitors* can be registered via the online application on the aquanale website as soon as you have received confirmation of your trade fair registration as a main exhibitor. You will then see this in the ‘My stands’ section.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Verena Blank
Download calendar entry Register Co-exhibitors
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand construction
eSlot booking for you to access the Koelnmesse trade fair
08.09.2025 | 5:00 PM
The eSlot booking is mandatory for your access to the exhibition centre during set-up and dismantling.
Reservations can be made at short notice, but are subject to availability.
To the eSlot booking -
Advertising materials
Order deadline booking online press box
08.09.2025 | 5:00 PM
Online press compartments for exhibitors can be booked in the media shop.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the media shop
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 24.09.2025 for ordering in the service-shop
24.09.2025 | 11:59 PM
Place your order through the Service Shop:
- Forwarding services
- (long-term) parking permits
-Advertising space
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering fire protection
24.09.2025 | 11:59 PM
Place your order through the Service Shop.
It is possible to order at a later date at the regular price.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Early bird price until 24.09.2025 for ordering in the service shop
24.09.2025 | 11:59 PM
Orders at the service shop
- electrical installations
- water connections
- stand security
- stand cleaning
- waste disposal
- internet and telecommunications
- Carpeting
- Fire protection
It is possible to order at a later date at the regular price.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
08.10.2025 | 11:59 PM
Deadline for ordering parking spaces for trucks/containers/trailers.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 13.10.2025 for ordering in the service-shop
13.10.2025 | 11:59 PM
Place your order through the Service Shop!
-Hostesses/stand staff and setup, dismantling and supporting staff
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Services
Deadline 19.10.2025 for ordering in the service-shop
19.10.2025 | 11:59 PM
Place your order through the Service Shop:
- room rental (office and conference rooms)
- furniture rental
- audio/video/PC equipment rental
- Deadline for light, video and sound systems
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
E-Mail -
Trade Fair
GEMA registration deadline
20.10.2025 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA CustomerCenter
Download calendar entry
11506 Berlin
Tel. +49 30 588 58 999
Fax +49 30 212 92 795
email -
Stand construction
Start of construction period
22.10.2025 | 6:00 AM
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Services
Deadline for ordering conference and office catering
27.10.2025 | 2:00 PM
Order via webshop of Aramark Restauration.
Aramark Restaurations GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Strasse 109
51063 Köln
Tel. +49 221 284-8584
e-mail
To the website -
Stand construction
End of construction period
27.10.2025 | 6:00 PM
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Trade Fair
Start of the fair
28.10.2025 | 9:00 AM
This opening times are valid for exhibitors. Visitors can access from 10:00 a.m.
Sales
Verena Blank
Download calendar entry To the opening times
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail -
Stand construction
Start of dismantling
31.10.2025 | 4:00 PM
Trucks will be permitted to enter from 6:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 31.10.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Information for stand constructors -
Trade Fair
End of the fair
31.10.2025 | 5:00 PM
This opening times are valid for exhibitors. Visitors can access till 16:00 a.m.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry To the opening times -
Stand construction
End of dismantling
03.11.2025 | 4:00 PM
End of dismantling
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Information for stand constructors -
Invoice
Mailing final invoice for services
10.11.2025 | 9:00 AM
The services used by an exhibitor at the event – e.g. electricity and water supplies, stand cleaning etc. - are invoiced after the conclusion of the event. Invoice amounts are payable immediately upon receipt.
Sales
Verena Blank
Download calendar entry
Sales Operations Manager
Tel. +49 221 821-3732
Fax +49 221 821-2565
e-mail